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Fuel Buyer Onboarding

 If you’re a qualified fuel buyer looking for reliable access to global petroleum supply, Titan Fuel Solutions is your gateway. Our buyer onboarding process ensures secure transactions backed by compliance, logistics, and trust. 

Who Should Apply

Government fuel procurement agencies

 We specialize in working with government fuel procurement agencies, ensuring they receive reliable access to high-quality fuel products through secure, transparent, and compliant processes. These agencies play a critical role in national energy security and require trusted suppliers who can meet strict regulatory, logistical, and quality standards. By partnering with recognized refineries, licensed mandates, and verified titleholders, we help government procurement bodies secure consistent fuel supplies for essential operations, infrastructure, defence, transportation, and public services. Our team ensures every step—from vetting and documentation to logistics and port delivery—meets the highest standards of compliance and accountability. 

Licensed petroleum distributors

 We actively collaborate with licensed petroleum distributors, providing them with direct access to credible fuel sellers and seamless trade facilitation. These distributors are vital links in the global energy supply chain, ensuring fuel reaches industries, transportation networks, and essential services. Our service simplifies procurement by connecting distributors with verified titleholders, refineries, and licensed mandates, ensuring every transaction is secure, transparent, and compliant with international standards. We support licensed petroleum distributors with end-to-end trade coordination, secure documentation, and reliable logistics, empowering them to meet market demands efficiently and build long-term, trustworthy supplier relationships. 

Airlines and fleet operators

 We provide tailored fuel procurement solutions for airlines and fleet operators, ensuring uninterrupted access to reliable, high-quality fuel essential for their operations. These buyers require dependable, long-term supply agreements that meet strict quality, compliance, and delivery standards. By leveraging our network of credible sellers, including refineries and verified titleholders, we help airlines and fleet operators secure competitive fuel contracts under trusted terms like SPA, CIF, and FOB. Our comprehensive services cover everything from buyer vetting and documentation to logistics coordination and port delivery support, ensuring smooth, secure, and timely fuel supply for aviation and ground transport sectors. 

Airlines and fleet operators

 We work closely with airlines and fleet operators, providing them with secure, efficient access to reliable fuel supplies essential for their daily operations. Our network of trusted sellers, including refineries and verified titleholders, ensures that airlines and large transport fleets receive competitively priced, high-quality fuel under strict compliance and delivery standards. With our support in contract facilitation, documentation, and logistics coordination, airlines and fleet operators can focus on running safe, punctual, and efficient services, knowing their fuel requirements are met through secure and transparent trade processes. 

Trading houses with verifiable end buyers

 We partner with trading houses with verifiable end buyers, ensuring every fuel transaction is backed by genuine demand and trusted parties. Our strict vetting process guarantees that trading houses represent credible, qualified end buyers, reducing risks and promoting transparent, compliant trade. Through our global network of reliable sellers, including refineries and verified titleholders, we help trading houses facilitate secure, efficient deals that meet the needs of their verified clients. With our end-to-end support in documentation, logistics, and compliance, trading houses can execute fuel transactions with confidence and efficiency. 

Required Documents (Initial Submission)

Letter of Intent (LOI) or ICPO on company letterhead

Letter of Intent (LOI) or ICPO on company letterhead

Letter of Intent (LOI) or ICPO on company letterhead

 A Letter of Intent (LOI) or Irrevocable Corporate Purchase Order (ICPO) on company letterhead is a critical first step in initiating a fuel transaction. It serves as a formal declaration of the buyer’s genuine interest and capacity to purchase, outlining essential details such as product type, quantity, delivery terms, and target pricing. By submitting an LOI or ICPO on official letterhead, buyers demonstrate credibility, seriousness, and readiness to proceed, which builds trust with sellers and facilitates smooth negotiations. This document must be signed, dated, and accompanied by company details to be considered valid and actionable. 

Company Profile

Letter of Intent (LOI) or ICPO on company letterhead

Letter of Intent (LOI) or ICPO on company letterhead

 A Company Profile is an essential document that introduces and validates a buyer or seller’s business in a fuel transaction. It provides a comprehensive overview of the company’s history, ownership structure, operational capabilities, key personnel, past performance, and areas of expertise. For buyers, the profile should highlight purchasing capacity, industry reputation, and any prior fuel trading experience. For sellers, it should include refining capabilities, production volume, export history, and compliance standards. A well-prepared Company Profile builds trust, enhances transparency, and is a key component in vetting and due diligence during trade negotiations. 

Proof of Funds (POF) or bank comfort letter (BCL)

Proof of Funds (POF) or bank comfort letter (BCL)

Proof of Funds (POF) or bank comfort letter (BCL)

 A Proof of Funds (POF) or Bank Comfort Letter (BCL) is a vital financial document that confirms a buyer’s ability to complete a fuel purchase. Issued by a reputable financial institution, the POF or BCL provides assurance to the seller that the buyer has the necessary financial resources to proceed with the transaction. It may include account balances, available credit lines, or a formal letter expressing the bank's confidence in the client’s financial standing. These documents are essential in building trust, reducing risk, and accelerating the negotiation process in high-value fuel trade deals. 

Buyer’s Passport / Company Representative ID

Proof of Funds (POF) or bank comfort letter (BCL)

Proof of Funds (POF) or bank comfort letter (BCL)

 A Buyer’s Passport or Company Representative ID is a required identification document in the fuel trade process. It confirms the identity and authority of the individual representing the buyer’s company during negotiations and contract execution. This verification step helps prevent fraud, ensures accountability, and supports compliance with international Know Your Customer (KYC) standards. Providing a valid, government-issued passport or official company ID reinforces trust between trading partners and is often requested alongside other documentation such as the LOI, company profile, and Proof of Funds to complete the buyer verification process. 

Our 5-Step Buyer Vetting Process

1. Document Review

2. Financial & Compliance Verification

2. Financial & Compliance Verification

 Our Document Review process ensures all submitted trade documents—such as LOI, ICPO, POF, and IDs—are thoroughly verified for authenticity, accuracy, and compliance, safeguarding all parties and enabling smooth, secure transactions. 

2. Financial & Compliance Verification

2. Financial & Compliance Verification

2. Financial & Compliance Verification

 Financial & Compliance Verification ensures all buyers and transactions meet legal, financial, and regulatory standards. This step validates fund authenticity, screens for sanctions, and confirms adherence to international trade and anti-money laundering requirements. 

3. Product & Port Match

2. Financial & Compliance Verification

4. SPA Draft & Payment Terms Agreement

 Product & Port Match involves aligning the buyer’s requested fuel specifications with available products and confirming compatibility with designated ports. This ensures logistical feasibility, optimal delivery routes, and smooth, cost-effective execution of the trade. 

4. SPA Draft & Payment Terms Agreement

4. SPA Draft & Payment Terms Agreement

4. SPA Draft & Payment Terms Agreement

 SPA Draft & Payment Terms Agreement marks the formal negotiation phase where the Sale and Purchase Agreement (SPA) is prepared. It outlines product specifications, delivery terms, pricing, and payment structure, ensuring mutual clarity and legal protection for both parties. 

5. IMFPA Finalization

4. SPA Draft & Payment Terms Agreement

5. IMFPA Finalization

 IMFPA Finalization (Irrevocable Master Fee Protection Agreement) secures commission structures and payment terms for intermediaries involved in the trade. It ensures transparency, protects interests, and legally binds all parties to the agreed fee distribution.

What We Ensure

No time-wasters

No time-wasters

No time-wasters

 We only work with serious, verified players 

No blacklists

No time-wasters

No time-wasters

 Every contract is checked against international sanctions. 

No ambiguity

No time-wasters

No ambiguity

 Clear documentation and transparent commission structures (IMFPA).
 

Start a Fuel Deal with Confidence

 Thinking of buying or selling petroleum? Let’s start with a document check or quick consultation. Titan Fuel Solutions is your reliable partner for secure, fully compliant oil contract facilitation. 

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